Direct answer
Workflows for Confluence (AppFox) is a document management app: it routes pages through review and approval, adds version control, and publishes approved documents across spaces. Compliance Glossary is a terminology governance app: controlled definitions with owners, four-eyes approval, version history, page scanning, and CSV evidence export. They solve different layers of the same compliance problem: Workflows for Confluence routes documents through review; Compliance Glossary controls the regulated vocabulary those documents rely on. Teams that need both document workflow evidence and term-level evidence can use the two together.
Feature comparison
| Capability | Compliance Glossary | Workflows for Confluence |
|---|---|---|
| Scope of control | Individual term definitions | Whole documents and pages |
| Approval routing for content changes | Four-eyes approval per definition change | Document review and approval workflows |
| Version control | Term version history with change reasons | Document version control |
| Cross-space publishing of approved content | Cross-space term sharing | Yes |
| Controlled term lifecycle (draft, review, approved, deprecated) | Yes | No term-level equivalent found in current public docs |
| Scanner for undefined-term candidates, unapproved, or deprecated terms on pages | Yes | No term-level equivalent found in current public docs |
| Term-level CSV evidence export for glossary audit review | Yes: definitions, version history, scan status, findings, and resolutions | Workflow audit-log CSV export exists; no term-level glossary evidence export found in current public docs |
| Cloud Fortified | No | Yes |
Where Workflows for Confluence is stronger
Where Compliance Glossary is stronger
Boundary
Workflows for Confluence capabilities are summarized from the public Marketplace listing and vendor documentation, which change over time; verify current features on the Workflows for Confluence Marketplace listing before a purchase decision. Compliance Glossary is not a page-approval or document-routing system; it does not manage document review cycles or cross-space document publishing, and the two apps are complementary — one governs documents, the other governs the terms inside them.
Useful next checks
- Decide whether the glossary is a convenience or a controlled record with audit consequences.
- Confirm who approves definition changes today and where that evidence lives.
- Confirm whether the same terms recur across more than one page, policy, procedure, or evidence record.
Common questions
What is the difference between Workflows for Confluence and Compliance Glossary?
Workflows for Confluence provides document workflows, approvals, version control, and cross-space publishing. Compliance Glossary governs controlled term definitions in Confluence: approval evidence, version history, page scanning for terminology findings, and CSV evidence export.
Can Workflows for Confluence and Compliance Glossary be used together?
Yes. Workflows for Confluence covers document workflows, approvals, version control, and cross-space publishing; Compliance Glossary adds term-level governance for the regulated vocabulary used across those pages and documents.
Does Compliance Glossary replace a QMS, GRC platform, or audit tool?
No. Compliance Glossary covers terminology governance only: approved definitions, review workflow, version history, scanner findings, and CSV evidence export.