At a glance
| Scanner input | What it checks | Result | Limit |
|---|---|---|---|
| Select Space to Scan | Pages returned for the selected Confluence space | Page-linked findings | Pages without access are reported as not scanned |
| Effective glossary | Global, selected-space, and subscribed-space term names and synonyms | Known entries are excluded from undefined candidates | Draft, review, approved, and deprecated names all count as known |
| Page text | Uppercase acronyms and mixed-case tokens | Undefined Term finding with context | Ordinary lowercase words and phrases are not undefined-term candidates |
| Repeated candidate on one page | Duplicate uses are combined | One finding with the page occurrence count in its message | The summary table aggregates returned findings across pages |
| Common technical or geographic token | Built-in exclusion list is applied | Noise such as EU, URL, PDF, and CSV is skipped | The exclusion list is fixed in the scanner code |
| Completed space scan | Undefined findings are grouped by term | Top Undefined Terms shows Pages and Mentions | Only the first 20 ranked rows are displayed |
| Administrator-entered Definition... | Add Draft saves the candidate in the selected space | Normal glossary draft | The definition is required; the draft is not approved |
| Open finding | Acknowledge, Justify, or Close records remediation | Status, owner, due date, severity, justification, or closure evidence | Justify needs a justification; Close needs closure evidence |
How it works
- Open Compliance Scanner.
- Choose a space under Select Space to Scan.
- Select Scan Space.
- Wait for Scan Complete.
- Review Top Undefined Terms by Pages and Mentions.
- Open the page-level Undefined Term findings and read their context.
- Enter a definition and select Add Draft, or assign remediation with Acknowledge.
- Send every created draft through the normal term review workflow.
Example
A QUALITY page uses “CAPA” three times. CAPA is not a name or synonym in the effective glossary. The scanner creates one Undefined Term finding for that page. Its message records the three uses and includes nearby context. An administrator enters “Corrective and preventive action” under Definition... and selects Add Draft. The new QUALITY term remains a draft.
What this does not mean
Undefined-term detection is a conservative candidate search. It is not a complete language analysis. It does not flag every unknown phrase. It does not prove that a candidate needs governance. Existing draft, review, or deprecated entries are known to this detector and receive their own finding types when used. Review context before creating or closing work.
Related questions
Next step
Scan one governed space, review its highest-ranked candidates, and assign each valid gap to a term owner.
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